DATA PROTECTION & DATA MANAGEMENT POLICY - PRIVACY NOTICE
Gallery Les Bois Privacy Notice Last Updated: 8/6/26
Introduction
Gallery Les Bois Limited ("Gallery Les Bois", "we", "our" or "us") is committed to protecting and respecting your privacy. This Privacy Notice explains how we collect, use, store and protect personal information when you engage with Gallery Les Bois. This includes information relating to:
Artists
Collectors
Clients
Advisory Clients
Event Attendees
Website Visitors
Suppliers
Partners
Prospective Clients
Business Contacts
Gallery Les Bois is the data controller responsible for your personal information.
Contact Details
Gallery Les Bois Limited
Registered Office: 54 Newberries Avenue Radlett WD7 7EP United Kingdom
Email: claire@gallerylesbois.com
Telephone: 07503 156308
If you have any questions regarding this Privacy Notice or your personal information, please contact us using the details above.
Information We Collect
Depending on how you interact with us, we may collect:
Identity Information
Name
Professional title
Contact Information
Email address
Telephone number
Postal address
Relationship Information
Event attendance
Communication preferences
Enquiry history
Transaction Information
Purchase history
Sales records
Advisory engagement records
Marketing Information
Communication preferences
Subscription details
Consent records
Technical Information
Where applicable, website usage and analytics information.
4. How We Obtain Information
Information may be obtained:
Directly From You When you:
Contact us
Attend an event
Register for updates
Purchase artwork
Request advisory services
Publicly Available Sources Including:
Company websites
Professional directories
Public business information
Third-Party Data Providers
Where lawful and appropriate, Gallery Les Bois may obtain business development or marketing information from carefully selected third-party providers. Prior to use, appropriate due diligence is undertaken to ensure compliance with applicable data protection requirements.
Professional Referrals & Introductions
Including introductions made by collectors, artists, partners or professional contacts.
Why We Use Your Information
Gallery Les Bois may use personal information for:
Providing Services Including:
Artwork sales
Advisory services
Artist representation
Exhibition activities
Relationship Management Including:
Responding to enquiries
Maintaining client relationships
Managing partnerships
Events Including:
Invitations
Registrations
Attendance management
Marketing & Communications Including:
Gallery updates
Exhibition announcements
Publications
Event invitations
Legal & Regulatory Compliance Including:
Financial record keeping
Anti-Money Laundering obligations
Contractual obligations
Lawful Bases for Processing
Gallery Les Bois relies upon one or more of the following lawful bases:
Consent
Where you have agreed to receive communications or participate in specific activities.
Contract
Where processing is necessary to fulfil a contract or take steps prior to entering a contract.
Legal Obligation
Where processing is necessary to comply with applicable laws or regulations.
Legitimate Interests
Where processing is necessary for legitimate business purposes and those interests are not overridden by your rights and freedoms. Examples may include:
Collector development
Business development
Corporate partnerships
Event promotion
Relationship management
Where appropriate, Legitimate Interest Assessments are undertaken.
Marketing Communications
Gallery Les Bois may send communications relating to:
Exhibitions
Events
Publications
Artist news
Gallery developments
Advisory services
You may opt out of marketing communications at any time. Every marketing communication will include information explaining how to do so.
Sharing Information
We may share information with:
Professional Service Providers
Couriers & Logistics Providers
Technology Providers
Financial Service Providers
Professional Advisors
Regulatory Authorities
Information is shared only where necessary and appropriate safeguards are in place. We do not sell personal information.
International Transfers
Where information is transferred outside the United Kingdom, Gallery Les Bois shall seek to ensure that appropriate safeguards are in place.
Data Retention
Gallery Les Bois retains information only for as long as necessary.
Retention periods are determined by:
Legal requirements
Regulatory obligations
Contractual obligations
Legitimate business needs
Further information is available within the Gallery Les Bois Document Retention & Destruction Policy.
Data Security
Gallery Les Bois implements appropriate technical and organisational measures to protect personal information. These may include:
Password Protection
Multi-Factor Authentication
Secure Cloud Storage
Access Controls
Encryption
Anti-Malware Protection
Your Rights Under UK GDPR
You may have the right to:
Access Your Information
Correct Inaccurate Information
Request Deletion
Restrict Processing
Object to Processing
Request Data Portability
Withdraw Consent
To exercise any of these rights, please contact us using the details provided above.
Complaints
If you have concerns regarding how Gallery Les Bois handles personal information, please contact us first so that we can seek to resolve the issue. You also have the right to complain to:
Information Commissioner's Office (ICO), Wycliffe House, Water Lane , Wilmslow, Cheshire SK9 5AF, United Kingdom
Website: www.ico.org.uk
Telephone: 0303 123 1113 14.
Changes to this Privacy Notice
Gallery Les Bois may update this Privacy Notice periodically. The latest version will always be available through our website and upon request.
Statement of Commitment
Gallery Les Bois is committed to protecting personal information and maintaining the trust of artists, collectors, clients and partners. We believe that privacy, transparency and responsible stewardship of information form an important part of our commitment to professionalism and ethical business practice.
Approved By: Director
Date:8/6/26
Review Date: 8/6/27
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